Throughout history, one of the most basic goals of any business is to increase efficiency and productivity. The more efficient a person or process is, the less time is required to complete a project. The natural by-product of increased productivity is an increase in the bottom line.
Within software development, there is always more work to do; new features to implement, bugs to fix, tests to run, the list can feel endless. Here are a few tips to help increase your productivity at work to get more from your workday.
Work Fewer Hours
This may sound counter intuitive, but significant research has shown that working fewer hours promotes smarter solutions while improving your ability to focus. The very nature of coding presents developers with complex issues on a daily basis that require incredible focus and smart solutions. In reality, working shorter hours may not always be possible if your employer is yet to understand the significant benefits shorter hours offers, if you are very new to a job/inexperienced or if your workload is simply too much.
If this is the case, we recommend taking more short breaks throughout the day. Coding is a huge mental drain requiring consistent focus. It is important to give your brain time to refresh and recharge by leaving your desk at intervals throughout the day. Scrolling through your phone or browsing the web is not a mental break, it is just another point of focus. Try going for a walk, chatting with a colleague or getting some fresh air to reenergise your brain.
Avoid Distractions
According to a survey conducted by Udemy Research — aptly named "2018 Workplace Distraction Report" nearly 3 out of 4 workers (70 percent) say they feel distracted at work. The impact this has is compounded when coding due to the complex nature of the activity.
You’re in the zone, ten different variables shooting through your mind and bang your phone rings or your work friend taps you on the shoulder. Instantly you are dragged out of the zone hampering productivity. Research has shown it takes up to fifteen minutes to fully get back in the zone. Similar to when you’re just about to nod off to sleep and something disturbs you, it takes around fifteen minutes to shake off the disturbance.
Practical tips to combat this include;
- Wearing noise cancelling headphones if this is allowed in your workplace
- Having a clear and open conversation with your colleagues that you can only work effectively when left undisturbed for a period of time
- Pre-set times to chat with your colleagues or organise set meetings to avoid disturbances
- Turn notifications off on your phone
- Have a sign on your desk stating that you are working on a complex issue removing any ambiguity in the situation – open communication about the sign prior to putting it up is key.
Automate
Writing scripts to automate the laborious time-consuming elements of your job can improve productivity for an entire team significantly. Streamlining your workday enables you to work smarter, not harder. When you face a laborious task, always err on the side of automation but make sure you consider the cost-benefit of automating the task. You don’t want to spend more time on debugging the script than the actual task at hand.
Don’t Multitask
Despite your self-assessment that you are an expert multi-tasker, the reality is that research from the American Psychological Association among other sources shows that you are not. When your to-do list is overwhelmingly long, it can be tempting to hop from task to task, generating an illusion of control for your own benefit. In reality, you are wasting time as you jump between headspaces, losing the clarity that comes with continuous focus.
When working on a task, choose to work on that task until completion. Of course, in the real world, this is not always possible. A solution is simply setting a time-frame or deadline for the task. Allow yourself a certain amount of time to work on the task, then move on to the next. It is important that your full focus is on one task at a time.
In the working world, you will always encounter distractions and obstacles to productivity. The key is to implement simple measures when possible to mitigate distractions and to always be mindful of burnout. Our brains work better when they are afforded adequate time to refresh and when they are focused on one task at a time.
Posted by Adam Dunne on 19 August 2019
